The standard onboarding requirements are as follows:

Required information

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Basic company information (required for Folio account AML]:‍

• Legal name, trading name, Registration Number
• Registered address
• Business phone number
• Industry
• Number of staff
• Date of last fiscal year end
• Annual revenue

Identity data for all executives [also required for Folio account AML)]:‍

• Persons with Signifcant Control
  
  • Name, job title, DOB, home address
  • ID verification
  • Address verification
• Other Directors
  
  • Same detail as PSCs
  • A self-service workflow would be initiated for each Director

Bank account details [required for any payouts]:‍

• Sort code
• Account number

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Optional (recommended) information
‍

Org information

• Teams: Any structure / teams within the company that you want to link to any logic or workflows
• Projects: A name and short description of any internal (e.g. marketing) or external (e.g. Client X, Project Y)

Spend logic

• Expense policy
• Spend categories and allocation approach [can talk to accountants if that's okay]

Staff information [required for each employee user unless otherwise stated]‍

• Name
• DOB
• Work email
• Phone numbers (for Folio comms)
• Home address
• Team(s)
• Job title (recommended)
• Grade (recommended)
• Office location (recommended)
• Start date (recommended)
• Manager / reports-to (recommended)
• Any of the above not sourced from the HRMS would be captured via a self-service workflow initiated for each employee.

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There is also a scenario were the business does not use the Folio Card (therefore requiring less upfront data) - but we are not interested in exploring this just yet.